Convocation Day

;

Convocation Day

Live Streaming:

Session 1

Session 2

Brief Programme:

Please refer to the directional signs when you arrive at PWTC on Convocation Day and proceed to the Assembly Area, Level 4 with your full attire of the Convocation Robe (Gown, Hood & Mortar Board). The University Student Marshals will assist the graduates to stand in queue based on the Blue Cue Card that were collected on 6th October 2023 (Friday) during Robe Collection. Once in queue, Graduates will be given a Swipe Card by the Technical Team. When you approach the stage, you are required to surrender the Swipe Card to the Technical Team so that your name and programme will be reflected on the screen.

All briefings will be given only at the assembly areas on Convocation Day. There will be NO rehearsals prior to the event. Please follow the instructions of the Marshals who are officers of the University specially designated to assist you during the ceremony.

Sample of Blue Cue Card

Sample of Swipe Card

Convocation Attire


  • All Graduates are requested to observe the following Dress Code for the Convocation ceremony: Graduates are advised to be properly attired as befits the occasion.
  • Please observe the following dress code:
    • Dark coloured lounge suit with matching tie for men.
    • Decent attire for official functions for ladies.
    • Decent attire for official functions for ladies.
    • Dark coloured shoes so that it harmonises with the academic dress.
  • Please note that corsages should not be worn on the academic dress. Graduates who do not comply with the above dress code may not be allowed to enter the Convocation Hall.
  • Graduates not wearing the complete academic attire will not be allowed to participate in the Convocation.
  • All Guests are expected to be suitably attired preferably in batik/lounge suit/national wear for gentlemen whereas ladies have also to be properly attired for the occasion. Those who are not properly attired may not be allowed to enter the Convocation Hall.

Example of dress code:

Roll Call of Graduates on Convocation Day - 7th October 2023


Graduates are requested to report to AeU Marshals who would be at the Graduates Assembly Area at Level 4 as below details:

  • Session 1 : 7.30 - 8.30 am
  • Session 2 : 12.30 - 1.30 pm

Please come early to avoid traffic congestion and car parking problems. You are advised to have your breakfast or lunch first before entering the Convocation Hall as refreshments (except for water) are not allowed in the hall.

Please refer to the floor plan below for your guideline on the convocation day. All graduates are required to assemble at the assembly area as shown below.

Guest Passes


Each Graduate will be given two (2) FREE guest passes for entry into the Convocation Hall upon confirmation of attendance by Graduate. Live recording of the event will be shown via Live Feed at the designated area for those who are not able to enter the Convocation Hall. Please look out for the signages. If you need extra guest passes, please contact Ms. Saidatul / Mr. Najmi / Ms. Izza / Mr. Ridzuan or please email to Convocation email at convo2023@aeu.edu.my. Extra passes will only be confirmed and given out during robe collection day on 6th October 2023. Children below the age of 12 years will not be permitted in the Convocation Hall.


Ceremony Proper

During the ceremony, please observe the following:

  • Remain seated and observe silence at all times.
  • Hand-phones are to be switched off or be set in silent mode at all times.
  • Professional photographers have been engaged to take your photographs on stage during the Convocation ceremony.
  • Graduates not wearing the complete academic attire will not be allowed to participate in the Convocation.
  • Your guests (to be confirmed if guests are allowed) may take shots with their cameras or video cameras from their seats only.

Please follow all instructions given by the procession Marshals.

During the ceremony

Proper decorum must be maintained throughout the Convocation ceremony. Please be reminded that Graduates are not allowed to leave the hall while the ceremony is on. When the announcement of Academic Processions is made, Graduates are required to stand until the party in the Academic Processions are seated. The same applies when the Processions leave the Hall.

Conduct While Receiving The Degree

You will be briefed on the process before the commencement of the Graduates Procession for each session. Please follow the instructions of the Marshals.

Collection of the Certificate, Transcript and Convocation Book

Graduands for Academic Programme, you will receive your certificate and transcript based on the date of approval by the Senate and these certificates and transcripts will be released in beginning November 2023. Graduands are required to fill up the Convocation Form for us to process the certificate printing and these certificates will be couriered based on the address provided in the Convocation Form. Please ensure that you update your postal address. Graduands for SPEED Programme, kindly liaise directly with your learning provider for the collection of your certificate and transcript starting in December 2023.

SPEED Programmes include all Executive Programmes and Professional Programmes. For SPEED graduates, kindly contact your respective learning centres.